【Dormitory】
Q1. When can I get my deposit back?
Your deposit will be refunded into your bank account within 60 days from the date you leave the dormitory. Please check with the dormitory manager for details.
Q2. Can I leave the dormitory after the move-out date?
Students are not allowed to stay in the dormitory after the move-out date. For more information, please refer to the Residence Permit and I-House Guidebook.
Q3. What are the necessary procedures when leaving the dormitory?
Please submit the “Request for Moving Out Form” to the Manager's Office at least one month prior to the move-out date (by 10:00 PM). Please note that if you do not submit the form by the due date, you will be charged rent for the following month.
【Administrative Procedure】
Q1. What procedures do I need to take at the Ward Office / City Hall before returning home?
① Cancel your enrollment in National Health Insurance (NHI), ② Submission of "Moving Overseas Notice"(Kaigai Tenshutsu Todoke), and ③ Withdrawal from the Pension System.
(With regard to the pension, the withdrawal procedure is automatically completed by submitting "Moving Overseas Notice".)
Q2. Will my insurance be covered from the date I return my insurance card (cancel my National Health Insurance) to the date I return home?
When you return your insurance card at the Ward Office / City Hall, you can show the purchase screen of your airplane ticket etc. to have your insurance covered until the day you return home.
Q3. I forgot to pay for National Health Insurance. Where can I pay?
When you cancel your enrollment in National Health Insurance, you will be given a “payment slip” for any unpaid period. Please pay at the bank located at the Ward Office / City Hall.
Q4. When should I complete the procedures at the Ward Office / City Hall when traveling before returning home?
As a general rule, procedures should be completed at least one week before returning to your country. (For details, please inquire at the Ward Office / City Hall.)
Q5. Can I complete the procedures at the Ward Office / City Hall even two weeks in advance?
One week in advance is preferable, but please ask for details directly at the Ward Office / City Hall.
【Co-op】
Q1. What are the necessary procedures at the Co-op Office?
Cancel your Co-op Card and Insurance at the Co-op Office to get your deposit and any other applicable fees refunded.
【Postal Service】
Q1. Will postal mail be forwarded overseas?
The post office cannot forward mail overseas. You must submit a notice to the post office to stop mail delivery to your dormitory room/apartment. Please inform any relevant parties who may send you mail of your moving-out(/ new address.)
【Scholarship】(for eligible students only)
Q1. What steps do I need to take to receive my final month's scholarship?
You must confirm your enrollment at the International Center during the signing period indicated in the Pre-Departure Guide. Please note that you will not be able to receive your scholarship after this period.
Q2. Are there any necessary procedures regarding bank accounts?
Before closing your Japan Post Bank account, withdraw all money, including your final month's scholarship funds. (Be sure to confirm that the final month's scholarship funds have been deposited into your account and withdraw all funds before closing the account.) Please note that we will not remit scholarships overseas. Please refer to the Pre-Departure Guide for the date of payment.
【VISA/Status of Residence】
Q1. Where can I return my residence card?
Please return it at the airport before leaving Japan. If you would like to keep your residence card, please ask the passport control staff at the airport and they may be able to punch a hole to invalidate it.
【Academic Transcript】
Q1. When will grades be announced?
Spring semester grades will be released online in early September.
Fall semester grades will be released online in early March.
You can check CAMPUS WEB > Course Registration and Grade Status > Course Registration and Grade List
Be sure to take a screenshot of the page as it may be needed for the credit transfer at your home university. In addition to the grade list, please remember to take a screenshot of the manaba+R course schedule and syllabus.
※CAMPUS WEB URL：https://www.ritsumei.ac.jp/ct/
Q2. I need to give my grades to my university before my transcript is sent, what do I do?
If your home university requires information earlier for credit transfer purposes or if the information is not listed on the transcript, please share with your coordinator the course lists you received during orientation as well as screenshots of your manaba+R course schedule and grades shown on CAMPUS WEB. Please note that you will only have access to manaba+R and CAMPUS WEB for a limited period of time. Please refer to the Pre-departure Guide for details.
Q3. What should I do if I need to provide “Course Codes” and "Course Subtitles" to my university that does not appear on my transcript?
This information is available on Ritsumeikan University's online syllabus system (https://ct.ritsumei.ac.jp/syllabussearch/) which is also available for use off-campus. Information of this sort can also be found on your course list found on CAMPUS WEB.
Q4. When are acadeｍic transcripts issued and sent out?
For exchange students from partner universities only, one English transcript will be sent to your home university free of charge. The shipping date will be “early October” for students who complete the program in the spring semester and “mid-April” for those who complete the program in the fall semester.
Q5. Can I have an electronic transcript?
Ritsumeikan University does not issue electronic transcripts. Please note that transcript data cannot be sent by e-mail.
Q6. How do I apply for transcripts to be issued and sent for personal use?
Self-sponsored students and exchange students who wish to request additional transcripts should visit the URL below to complete the online application and payment procedures.
Online Application Site：https://alumni.ritsumei.jp/procedure/info/info1990/
Q7. If I apply for transcripts individually, will I receive transcripts for all periods I was enrolled?
All grades for the period of enrollment will be issued. The start date for application differs for each semester of completion, so please check the Pre-Departure Guide for details.
Q8. Can I have my transcripts sealed if I apply individually?
Please select “sealed” when making the selection on the application.
Q9. Where can I inquire about the transcript addressed to partner universities (the one free English transcript)?
Please contact skp@st.ritsumei.ac.jp
Q10. Where can I contact regarding academic transcripts for personal use?
After applying the academic transcript(s) for your personal use, Manabi Station at each campus will be notified, and they will issue and mail the transcript(s) to you. If you are a current student, please contact the Manabi Station directly. If you have returned to your home country, please contact the following address.
＜KIC＞(Open: Weekday 9:00～17:00）
KIC Manabi Station (Gakujikan Hall 1F)
TEL：075-465-7877
E-mail：k-manabi@st.ritsumei.ac.jp
＜BKC＞(Open: Weekday 9:00～17:00）
BKC Manabi Station (Prism House 1F)
TEL：077-561-4972
E-mail：bkckyoga@st.ritsumei.ac.jp
＜OIC＞(Open: Weekday 9:00～17:00）
OIC Manabi Station (Building A 1F AC Administrative Office)
TEL：072-665-2050
E-mail：oic-mnb0@st.ritsumei.ac.jp
Q11. How do I apply for the Grade Confirmation System?
Please make sure to check the details and application procedures for the ‘Grade Confirmation System’ on "Study Support Site" > Examinations/Grades > Notification of Grades / Grade Confirmation System".
※Study Support Site: https://www.ritsumei.ac.jp/pathways-future/eng/examinations_grades/notification_grades.html/
Applications submitted after the application submission deadline will not be accepted. In addition, the International Center cannot answer inquiries regarding the Grade Confirmation System. Please be sure to contact Manabi Station at your campus.
Q12. Will failed courses be included on my transcript?
Courses that were failed will not be included in the transcripts. Course Code, Class Code and Semesters will not be listed. Please see the Pre-Departure Guide for more information.
【Program】
Q1. When is the official last day of classes?
Please check the Pre-Departure Guide for the program completion date. The last day of class varies from course to course. Please follow the schedule of each class, as there may be a separate day for submitting assignments after the last day of the class.
【Other】(Club Activity)
Q1. What is the procedure for quitting a club activity?
Check with the leader and members.
📢 Please send us an email (skp@st.ritsumei.ac.jp)
if you have any individual questions that are not on this page!