From June 1, 2022, the system for new entry into Japan for foreign nationals will change. The need for PCR testing upon arrival and quarantine after entry into Japan will differ depending on the classification of the country/region of departure, as defined on the Ministry of Foreign Affairs’ (MOFA) website.
■Border Policy from June onwards, including pre-departure and post-arrival COVID-19 tests, home quarantine period after entry into Japan, etc.
With this change in policy, students hailing from a large number of countries/regions will no longer need to self-quarantine upon arrival. Regardless, for new entry into Japan, students still must register their information in the AMARYS immigration data management system, obtain the ERFS registration certificate which is issued sometime after registration in AMARYS, obtain a negative test result certificate from a PCR test taken within 72 hours of their scheduled departure, use the “fast track” system including the MYSOS app, etc... Please proceed according to the procedures outlined on the AMARYS top page linked below.
If you are a student hailing from a country/region for which quarantine after arrival is required (see table at link above), please arrange a hotel through AMARYS. If you are a student who has already arranged a hotel through AMARYS and you no longer need quarantine, JTB Kyoto branch will contact you about the cancellation. If you have any questions, please contact JTB Kyoto branch at their email mentioned at the bottom of this page.
■Ritsumeikan University's system to help students newly entering Japan with the required procedures (AMARYS)
*This system is for students who will enter Japan for the first time since their enrollment in the academic years 2020, 2021, and 2022. Students who are returning to university or re-entering Japan and have newly obtained a COE are also eligible to use this system.
*Students who enter Japan with a re-entry permit or special re-entry permit will continue to be allowed to enter Japan as those with “special circumstances”, and will not be required to register with AMARYS (no receipt of application is required).
*This is a new system with new items added in line with the easing of entry restrictions from March 2022. Therefore, even if you have registered with this system before, please enter your information again.
*You can select “Japanese” or “English” from the language setting pull-down menu at the top right of the screen.
*If you have not received your student ID number from the office of your college or graduate school, please enter your examinee number.
*Please be sure to check the website of your local Japanese embassy or consulate general for the latest information on detailed conditions for entry into Japan, as they vary based on country and region and the situation may change at any time.
*In order to prevent congestion at the airport quarantine station when entering Japan, and to ensure thorough completion of pre-entry procedures (Fast Track/Visit Japan Web), international students newly entering Japan will be required to submit a letter of confirmation from the university and a personal letter of confirmation. Students who have already been issued a COE and will be applying for a visa should contact the International Center if they are requested to submit these documents by their local Japanese embassy or consulate.
For information about the letter of confirmation, please use this form to inquire. (Updated 6/16)
(For your reference) Immigration Services Bureau of Japan Website
*Please also see the attached file for a list of frequent inquiries & responses to them regarding AMARYS registration.
*We are now issuing the certificate one by one. As soon as the certificate is issued, the PDF file will be uploaded to the "My Page" of AMARYS.
Please note that "学校法人立命館" which means "Ritsumeikan Trust" in Japanese will be printed on the item of "Name of Receiving Organization" in the certificate due to the specifications of the Ministry of Health, Labor and Welfare (MHLW) system (ERFS). To ensure that your visa application proceeds smoothly, please also submit this letter of explanation when you apply for your visa.
If you have any questions about the system (AMARYS), please contact the following company:
JTB Kyoto Branch
Business hours: 9:30-17:30 (Closed on weekends and holidays)